Microsoft Word

How To Format Text To Different Styles And Formats In Word 2016

Saving and Sharing Documents

Introduction

Formatted text can draw the reader’s attention to specific parts of a document and emphasize important information. In Word, you have several options for Format Text, including font, size, and color. You can also adjust the alignment of the text to change how it is displayed on the page.

To change the font size:

  1. Select the text you want to modify.
    Selecting text to modify
  2. On the Home tab, click the Font size drop-down arrow. Select a font size from the menu. If the font size you need is not available in the menu, you can click the Font size box and type the desired font size, then press Enter.
    Selecting a font size
  3. The font size will change in the document.
    The new font size

You can also use the Grow Font and Shrink Font commands to change the font size.

The Grow Font and Shrink Font commands

To change the font:

By default, the font of each new document is set to Calibri. However, Word provides many other fonts you can use to Format Text.

  1. Select the text you want to modify.
    Selecting text to modify
  2. On the Home tab, click the drop-down arrow next to the Font box. A menu of font styles will appear.
  3. Select the font style you want to use.
    Changing the font style
  4. The font will change in the document.
    The new font style

When creating a professional document or a document that contains multiple paragraphs, you’ll want to select a font that’s easy to read. Along with Calibri, standard reading fonts include Cambria, Times New Roman, and Arial.

To change the font color:

  1. Select the text you want to modify.
    Selecting text to modify
  2. On the Home tab, click the Font Color drop-down arrow. The Font Color menu appears.
    Changing the font color
  3. Select the font color you want to use. The font color will change in the document.
    The new font color

Your color choices aren’t limited to the drop-down menu that appears. Select More Colors at the bottom of the menu to access the Colors dialog box. Choose the color you want, then click OK.

The Colors dialog box

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